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X3CloudDocs is the only e-invoicing solution designed specifically for Sage X3, capable of managing all your invoice requirements while seamlessly integrating with Sage X3. X3CloudDocs provides full multichannel invoice automation, with a growing number of countries already requiring electronic B2G and/or B2B invoicing (e-invoice) between organizations, and many more setting strict deadlines for the adoption of e-invoicing. You need a single solution that can handle all invoice formats – whether they arrive as a PDF, e-invoice, or even on paper.
Ensures compliance with digital audit trails and e-signature workflows
Saves time and costs by automating tasks, reducing errors, and enhancing user experience
With support for all popular e-invoicing standards, X3CloudDocs ensures a consistent single business process can be applied to all of your supplier invoices, regardless of which format the supplier submits them (PDF, e-invoice, or paper) and, in the case of e-invoices, which e-invoicing protocol they are using. Fortunately, X3CloudDocs supports all of the popular e-invoicing protocols that you will typically encounter.
Effortlessly process invoices in any format—PDF, e-invoice, or paper.
Stay compliant with evolving B2G and B2B e-invoicing mandates.
Quick, out-of-the-box integration with Sage X3 for immediate efficiency.
X3CloudDocs for Sage X3 supports the most widely used e‑invoicing standards across Europe, so your AP team can capture, validate, and post supplier invoices through one consistent process—whether they arrive as structured XML e‑invoices or PDFs. This includes leading protocols such as UBL/EHF, Factur‑X/ZUGFeRD, and FatturaPA, helping you streamline approvals and stay aligned with evolving mandates.
Factur-X
Via email, drag & drop, folders or e-invoicing
Support for all popular eInvoicing standards
Extract header & line-level data
Automated GL account assignment
Automatic invoice creation in Sage X3
Approval workflow based on conditions & roles
Multiple currencies supported as standard
Documents validated against Sage X3 data
2 way and 3 way matching
View stored invoices held in PIA from Sage X3
Secure & compliant storage of invoices
Advanced learning using best-in-class engine
Handles Purchase & Supplier invoices
Bespoke & personalized HTML5 notifications
Automatic flagging of invoice discrepancies
The typical cost of processing a business invoice is around $13 (per individual invoice, can be higher based on your location and complexity of the invoice). An AP clerk can enter no more than around 5 invoices per hour. This represents a significant financial and opportunity cost to businesses. X3CloudDocs Purchase Invoice Automation enables valuable finance professionals to focus on “value-add” tasks rather than repetitive, manual activities better suited to robots.
X3CloudDocs subscription model ensures you save time and money on each and every invoice.
What sets X3CloudDocs apart is its ability to process invoices from a wide variety of sources.
X3CloudDocs allows you to act on invoices in the office, at home or on the go.
X3CloudDocs enables tracking every step with full visibility, including audit trails
X3CloudDocs allows customizable rules & workflows, from approval to full automation.
Native to Sage X3 with real-time data sync, ensuring accuracy and eliminating duplication.
X3CloudDocs Purchase Invoice Automation will be beneficial and will deliver immediate benefits to any organization utilizing Sage X3 ERP that processes over 250 invoices per month (around 2,500 to 3,000 annually).
There are exceptions to this, where organizations process fewer but highly complex transactions with a large number of lines.
Organizations handling hundreds to thousands of invoices monthly benefit most from automation, accuracy, and time savings.
Businesses with complex structures—such as multi-company, multi-currency, or global operations—achieve centralized visibility and control.
Perfect for companies aiming to reduce cost per invoice, enhance compliance, and enable remote AP teams.
Data is extracted from the invoice and matched to Sage X3 data (including 3-way matching).
If required, the invoice enters a validation and authorization process.
Invoices are automatically created in Sage X3, with a copy of the original document securely stored in the cloud.
X3CloudDocs E‑Invoicing is part of our Purchase Invoice Automation (PIA) module. It captures and processes supplier invoices in any format—structured e‑invoices, PDFs, or even paper—then standardises and validates them before posting to Sage X3.
It’s designed specifically for Sage X3 with out‑of‑the‑box API integration. We validate against Purchase Orders, Receipts and GL coding, and (when configured) perform 3‑way matching before creating the accounting entry in Sage X3.
Yes. Germany introduced mandatory e‑invoicing for domestic B2B transactions beginning January 1, 2025 (PDF alone isn’t considered an e‑invoice, and transitional rules apply). France’s reform enters into force on September 1, 2026 with a phased rollout. X3CloudDocs supports EN 16931‑compliant formats such as Factur‑X/ZUGFeRD used in these frameworks.
We support common image formats (PDF 1.3–1.7, JPEG/JPG, PNG, TIFF/TIF) and a wide range of invoice languages (most European languages, plus English, Chinese, Japanese/Korean in preview and more). A verification image is generated from XML to simplify checks.